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The Place for EDI and Document Imaging in Transportation Management

EDI-Benefits For many years, the inability to properly track and document data in the transportation industry has caused excessive stress and headaches for managers. However, things have changed, and EDI and document imaging is making its presence known in transportation technology. The digital exchange of documents allows managers to better track drivers, keep records, and ensure accuracy and efficiency. What is EDI? For those unfamiliar with the abbreviation, EDI stands for electronic data interchange. EDI is essentially the computer-to-computer exchange of files and documents in a standardized electronic format. This uniform electronic exchange of business documents is valuable for many different reasons, including reduced cost, reduced errors, increased processing speed, and improved working relationships. The term ‘computer-to-computer’ refers to a direct, paperless flow of information. This means no involvement of people or applications that could slow down the system and introduce errors. Business documents refer to any documents that are typically exchanged between companies. In the transportation and trucking industry, this could also refer to documents exchanged between drivers and managers. Standardized electronic format is required because it is computer processed. With no humans used in the process, the computer requires a standard form in order to understand and interpret the content. EDI in Transportation Management While technology has done a good job of reducing the industry’s reliance on paper documents and files, it hasn’t been able to successfully remove it altogether. Most trucking companies still require drivers to sign and submit paperwork before processing payment. While a few documents here and there may seem insignificant, it adds up quickly. Also, the high price of gas combined with economic recession has tightened budgets for transportation companies. Many organizations are trying to achieve cost reduction through reduced administrative costs, physical storage space, and waste resources. One answer to all three of these issues is EDI. While EDI has been somewhat slow to catch on, interest is finally starting to grow. Fleet managers are being educated in how these systems work and have a better understanding of what they do, as well as the value they provide. Capabilities of EDI Technology The exact features of EDI technology depend on the program used, but most include features like automated forms processing, easy archival and retrieval of documents, and document distribution. Benefits include faster access of documents, increased efficiencies, more streamlined business processes, reduced risk of losing critical information, and better communication. About GTG Technology GTG Technology is an advanced software provider for the transportation industry. We offer cloud-based, all inclusive software to meet the needs of drayage, intermodal, and brokerage clients. For more information on what EDI looks like, check out our TabNet truck based management system. It offers real-time GPS tracking, driver performance measuring technology, cost analysis functions, and more. Improve accuracy, reduce paperwork, and grow your bottom-line with a single tool. Contact us today for more information. We would be happy to answer any questions you may have regarding EDI technology and what it means for you and the future of transportation.

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