In theory, TMS technology sounds great for every company. However, many companies often look over the implementation stage when choosing to transition to a new system or technology. To make sure your TMS waltzes to the tune of success, let’s take a look at a few best practices for implementation.
TMS Implementation Tips
According to this case study involving two companies, there are right and wrong ways to implement a transportation management system into your organization. Some of the takeaways include:
- Purchase the Right Solution. Before implementation takes place, you must purchase the right system. Clear communication with your vendor is important and they should have a clear list of your specific needs and desires.
- Be Realistic. Some industries will benefit from TMS more than others. Companies that require thousands of shipments each day, to locations all over the globe, will obviously see more benefits than a local operation that delivers a few shipments each week. When implementing a TMS, it’s important to realistically understand the results you can anticipate and operate with those expectations in mind.
- Hold Meetings. Implementing a new TMS into your organization isn’t something that can be covered in a memo. Every individual involved in the supply chain needs to be educated and informed on what’s happening. If your vendor offers training sessions, take full advantage of these. Your technology is only effective when employees understand its capabilities and functions.
- Run Trials. When implementing, it’s best to start slow. Start practicing with test runs or smaller clients. Diving in head first with your major clients is a recipe for disaster. Trials will allow you to test each process individually and lets your employees gain valuable hands-on practice.
- Slow and Steady. Many companies have found success implementing only one or two processes at a time, as opposed to “going live” all at once. This improves the learning curve and ensures everyone is on the same page.
- Start Marketing. Once you’re confident in your ability to utilize some or all of the TMS resources, start marketing the changes to clients and potential customers. Your marketing efforts should reflect the enhanced value offering your company now possesses.
- Track Financials. In the implementation stage, you should be tracking all statistics and numbers (which your TMS should automatically do for you). Weekly financial statements should be produced to understand the full effects of the system. After all, the goal of TMS implementation is to reduce costs and improve profits.
GTG TMS Solutions
At GTG, we offer a comprehensive, cloud-based transportation management system that is easy to implement and proven to work – no matter what you’re shipping or where it’s going. We offer fully integrated systems for intermodal, brokerage, and drayage management, all backed by premier customer service and total collaboration.
Whether you need a fully integrated accounting module, effective order management features, highly-accessible dispatch controls, document imaging, or anything in between, our GTG TMS solutions are the answer. Contact us today and we would be happy to provide you with more information!